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Office Administrator

Amida Technology Solutions is a DC-based technology company focused on solutions for data interoperability, data utility, and data security. We create open-source solutions that collect, reconcile, transform, and standardize data for business intelligence, predictive analytics, decision support, and user transactions. We specialize in taking data from inception to impact. 

Our team is comprised of creative, forward thinkers who are passionate about using cutting edge technology to make a difference in people’s lives and have a positive impact on our country. We offer an entrepreneurial, high growth environment that values fresh ideas, candid conversations, and authentic teamwork.

As the Office Administrator, you will perform a variety of administrative tasks and support our company’s senior leaders in a fast-paced tech company. Your responsibilities include managing the CEO’s calendar and daily workflow, maintaining an efficient and professional office environment, directing, and coordinating office services and related activities.

To be successful in this role, you should be well-organized, have great time management and communication skills, and be able to act without guidance. You will be required to interact confidently, professionally, and effectively – from board directors to junior staff members – in- and outside the organization.

What you will be doing:

  • Act as a primary point of contact among executives, employees, clients, and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage CEO calendars and set up meetings
  • CEO’s right hand in daily activities and schedule 
  • Make travel and track CEO accommodations
  • Act as an office manager by keeping up with office supply inventory
  • General office administrative activities
  • Ensure cleanliness and organization of the office 
  • Serve as a liaison between the property managers and our office
  • Distribute incoming mail and packages to staff 
  • Responsible for the purchase of office supplies and furniture, office equipment, office food, company apparel, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions
  • Supervise the maintenance of office equipment 
  • Coordinate with Accounting and IT regarding inventory and fixed asset management
  • Ability to handle confidential information
  • Follow up with execs on action items from strategy meetings
  • Assist Leadership team when needed

What we are looking for:

  • 3-4 years’ experience in office administration/ executive support required
  • Previous experience as an Executive Assistant, Personal Assistant a plus
  • Bachelor’s degree required
  • Tech-savvy 
  • Excellent verbal and written communication skills
  • Strong organizational and planning skills  
  • Professional presence and ability to interact with executives daily
  • Excellent attention to detail
  • Excellent at multi-tasking
  • Easily adapts to changing priorities, demands, and timelines through analytical and problem-solving capabilities
  • Can proactive, anticipate needs, take ownership of work, and excel in a team environment
  • Intermediate skills in Microsoft PowerPoint, Excel, and Word
  • Familiarity with office gadgets and applications (e.g., google calendars)
  • Discretion and confidentiality
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